There are two ways in which you can acquire video conferencing equipment. You can, in the first instance, buy the equipment for your own exclusive use. Alternatively, you can hire the video conferencing equipment. Each option has its own implications. We venture to look at those implications, with specific emphasis on the advantages and disadvantages of each option.
The implications of hiring video conference equipment:
There are firms whose core business is that of hiring out video conference equipment (and expertise) to businesses and other types of organizations which may be in need of them. It is from these that you can hire the equipment in question. In some cases, there is also the option of hiring the equipment from other organizations which own it – even if they are not involved in the hiring of video conference equipment as their core business. Under this arrangement, you simply pay a small amount of money, allowing you to use the video conference equipment for a short duration of time. In some cases, the equipment is then ferried to your premises, from where you can use it. Alternatively, you proceed to the premises of the firm from which you are hiring the video conference equipment: from where you get to use the equipment.
Advantages and disadvantages of hiring video conference equipment:
On the upside, there is no denying that hiring video conference equipment gives you the opportunity to use such equipment even if you don’t have enough money to buy your own set of equipment. Still on the upside, the opportunity to hire video conference equipment means that you don’t have to expend time trying to learn how to set up video conferences: because in most cases, the firms from which you hire the equipment also tend to provide the necessary expertise to operate it.
On the downside, it emerges that, in the long run, hiring video conferencing equipment can turn out to be an extremely costly undertaking: so that you’d be better off simply buying your own equipment. That is especially the case if you hold frequent video conferences. Furthermore, hiring can be inconvenient – because if you are hiring the equipment from another organization, chances are that they will only let you use the equipment when they are not using it. Under that scheme of things, you end up being relegated to the ‘second priority’ when it comes to usage of the video conference equipment.
The implications of buying video conference equipment:
When you buy your own video conference equipment, you get exclusive ownership rights to it (though you can still let others use it, if you so wish). Under this scheme of things, you get to use the video conference equipment whenever and however you wish.
Advantages and disadvantages of buying your own video conference equipment:
On the upside, if you frequently run video conferences, buying your own video conference equipment may turn out to be the most cost-effective option in the long run. Still on the upside, as we saw earlier, if you buy your own video conference equipment, you get to use it on a priority basis (as need arises, without having to wait for the ‘owners’ to finish with it first).
On the downside, it emerges that proper video conferencing equipment can be quite costly – calling for considerable capital expenditure, which can affect your cash-flow significantly. Still on the downside, if you only run video conferences occasionally, buying your own video conference equipment may not be the most cost-effective or efficient way to do things.